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Minutes from G-T Bd Mtg 9/21/11

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Graettinger-Terril Community School Board of Directors

Regular Board Meeting

September 21, 2011

All votes are unanimous unless otherwise noted.

The Graettinger-Terril Community School Board met on September 21, 2011 in the Board Room in Graettinger at 5:00pm with President Norris calling the meeting to order at 5:00pm.  Other members in attendance included Roger Schmitt, Galen Chicoine, Kevin Jensen, and Duane Hoffman.  Jim Eldridge and Larry Flaharty was absent.  Administration in attendance were: Principal Ulrich, Superintendent Collins, and Secretary Chapman.  Guest(s) included: Mat Hanson.

Schmitt moved to adopt the agenda.  Motion carried.

Jensen moved to approve the minutes from August 15.  Motion carried.

Schmitt moved to approve the bills and claims.  Motion carried.

Jensen moved to approve the financial reports.  Motion carried.

OLD BUSINESS

Item 8.1 Building Improvements & Updates

We are waiting for quotes on the old demolition for the chimney.  Progress will continue when estimates have come in.  New door locks will be put in the new rooms in Terril.

NEW BUSINESS

9.1. Activity Calendar

Chicoine moved to approve the activity calendar so that dues and fees may be timely paid.  Motion carried.

9.2 Open Campus

Hoffman moved to approve Open Campus for seniors as long as all requirements are met and administration has approved.  Motion carried.

9.3 AEA Board Elections

Schmitt moved to approve the vote for Dean Saunders as AEA board member.  Motion carried.

9.4 Resolution for Bank Limits

Schmitt moved to approve the Resolution for bank limits effective immediately until the end of the fiscal year.  Motion carried.

9.5 Overnight FFA Trip

Chicoine moved to approve the FFA trip to the National Convention in Indianapolis, IN from Oct. 18-Oct 21.  The FFA chapter will pay for most of the expenses.  They will be traveling with neighboring schools on a charter bus.  Motion carried.

9.6 Special Education-SBRC

Jensen moved to approve the asking for $166,647.19 from the SBRC for the special education deficit from FY11.  Motion carried.

9.7 Football Sharing

December 1st is the deadline to decide if you want to share with another school for football. Re-districting is done every two years.  The athletic director is exploring options.  The board will need to make a decision at the November board meeting.

9.8 Transportation

Ulrich presented 3 options for buying and leasing buses for the district’s fleet.  We currently are in need of two buses due to mechanical issues.  Spreadsheets were discussed about balances and future expenses in the PPEL and State Penny funds.  Hoffman moved to approve the lease of one bus and the purchase of another.  Motion carried.

9.9 Hot Lunch Prices

Due to federal and state mandates, the district is required to increase hot lunch prices by five cents per meal or not be approved for the free and reduced program that provides funds to the district.   Last year this amount was nearly $100,000.  Chicoine moved to approve the increase in meal prices by five cents effective January 1, 2012.  Motion carried.  Also, in order to keep both buildings consistent, fruit and vegetable seconds will not be charged.  Seconds charges will remain for the main item.

PERSONNEL

Chicoine moved to approve the resignation of Corey Boe as Student Council Sponsor and the hiring as John Fulton in his place.  Travis Sprague will also serve as the Driver’s Education Instructor.  Motion carried.

POLICIES

Schmitt moved to approve the second reading of Policy 505.5 Graduation Requirements.  Motion carried.

ADMINISTRATOR’S REPORT

Ulrich reported that the Crow’s Nest was broken into and concession items were stolen.  A new credit recovery program is being implemented.  Homecoming will be October 7.  Mr. Hector is taking over some of Mrs. Alesch’s duties for technology while she is out.  Collins reported that he is continuing to work on sharing ideas.

BOARD SECRETARY

Chapman reported that the Certified Annual Report, Annual Transportation Report and Special Education Supplement were certified September 14.  She is also researching options with DataTeam (accounting software) to handle accounts receivable, eRequisitions and a web based program.  The Iowa Association of School Board Officials conference will be held Oct 26-29.

President Norris presented Duane Hoffman with an Award of Merit for his service on the school board.  His award will allow a lifetime pass for him and his spouse to attend activities.

Adjourned 7:00pm.

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