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October 17, 2011 Board Minutes

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Graettinger-Terril Community School Board of Directors

October 17, 2011

INNOVATIVE CALENDAR & EARLY START CALENDAR HEARING

A hearing was conducted on the Innovative Calendar for 2012-2013.  The hearing was called to order at 5:00pm.  Ulrich explained that the district would again be requesting that the state allow us to use an innovative calendar for the 2012-13 school year.  With the innovative calendar the students attend 175 days instead of the usual 180.  The five days that students are not in attendance are then used for teacher training.  There were no comments or objections from anyone.  Ulrich then explained, by law, Iowa schools cannot start until after August 31st unless they request and are approved by the Department of Education for an earlier start date.  There was no comment concerning the early start.

Graettinger-Terril Community School Board of Directors

October 17, 2011

Regular Board Meeting

All votes are unanimous unless otherwise noted.

The Graettinger-Terril Community School Board met on October 17, 2011 in the Board Room in Terril at 5:00pm with President Norris calling the meeting to order at 5:03pm.  Other members in attendance included Galen Chicoine, Kevin Jensen, and Mat Hanson.  Roger Schmitt was absent.  Administration in attendance were: Principal Ulrich, Superintendent Collins, and Secretary Chapman.  Guest(s) included: None.

Jensen moved to adopt the agenda as amended (added item 10.11 Discussion of Old Building Site).  Motion carried.

Chicoine moved to approve the minutes from September 21 Regular and Organizational meetings.  Motion carried.

Jensen moved to approve the bills and claims.  Motion carried.

Hanson moved to approve the financial reports.  Motion carried.

SPOTLIGHT:  None

OLD BUSINESS

Item 9.1 Building Improvements & Updates

The chimney cap will be purchased at $2,100 and progress will continue on covering up the south face.  Terril building will be keyed with new locks.

Item 9.2 1:1 Computer Initiative

Mrs. Alesch is back half days.  Doing some server work and tweaks with the filtering systems.

Items 9.3 Iowa Core Curriculum

There is a new blue print for Iowa Core Curriculum and they are going in a new direction.  There will be meetings with AEA consultants about where GT is and where we need to be.

NEW BUSINESS

10.1. Activity Calendar

Jensen moved to approve the activity calendar so that dues and fees may be timely paid.  Motion carried.

10.2 AEA Email Services

Chicoine moved to approve email services through the AEA.  Motion carried.

10.3 Modified Allowable Growth-OE

Chicoine moved to approve modified allowable growth for open enrollment.  This allows the district to recoup the authority for students that are now open enrolled that were not previously counted.  Motion carried.

10.4 Modified Allowable Growth-At Risk/Dropout Prevention

Hanson moved to approve modified allowable growth/dropout prevention.  Motion carried.

10.5 Innovative Calendar

Chicoine moved to approve the Innovative Calendar for 2012-2013.  Motion carried.

10.6 Early Start

Chicoine moved to approve the Early Start Calendar for 2012-2013.  Motion carried.

10.7 Football Sharing

Sharing committees from Ruthven-Ayrshire and Graettinger-Terril will meet to discuss possible sharing of football and/or sports Tuesday, October 18.  Public hearings will be held if there is interest to pursue sharing with the two districts.

10.8 Band Equipment

Chicoine motioned to table the purchase of band equipment so that further information could be gathered though the board would like it to be known to Mr. Pedersen that they support his program.  Motion carried.

10.9 North Central Iowa Board

Chicoine moved to approve the contract with the North Central Iowa Board to participate in the preschool funding program.  Motion carried.

10.10 Special Education Contracts

Jensen moved to approve special education contracts with Estherville-Lincoln Central, Spencer, Ruthven-Ayrshire, Emmetsburg, Okoboji and Four Oaks.  Motion carried.

10.11 Old Building Site

Norris asked the Capital Projects Committee to keep progress on the plans for the old building site and plans for a weight and wrestling room.

PERSONNEL

Chicoine moved to approve the resignation of Leslie Hiney as Special Education Aide.  Motion carried.

POLICIES

Jensen moved to approve the approval of updated policies 409.3 Licensed Employee Family & Medical Leave and all its regulations and exhibits and 414.3 Classified Employee Family & Medical Leave and all its regulations and exhibits subject to our duty to bargain with the Association.  Motion carried.

ADMINISTRATOR’S REPORT

Ulrich reported that the Student Services Program (Mrs. Tewes and Mrs. Nelson) have been having parent meetings and student meetings with At-Risk students and has been going well.  This winter he will be applying for his superintendent conditional license.

BOARD SECRETARY

Chapman reported on the end of year reports, Special Education Supplement, Certified Annual Report and Estimated Maximum Authorized Budget during the financial discussion.  Other projects currently underway include the Financial Health Analysis which includes the Management Discussion & Analysis required for the audit, the line item budget, cash flow budget and the district’s Affirmative Action Plan. Chapman plans to attend the Iowa Association of School Business Officials conference next week in Des Moines.  Chapman is also listening to webinars put on by the accounting software support company and ISFIS.

BOARD COMMENTS

Norris reminded members of the Curriculum Committee meeting being held tomorrow morning (Oct.17) and the Sharing Committee meeting with Ruthven-Ayrshire tomorrow evening.

Adjourned 6:50pm.

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